Registration
2025 Season Registrations
2025 Registration Instructions
2025 Season Registrations will open on Wednesday the 18th of December 2024. A copy of these instructions can be downloaded using the button to the right.
Before you start, make sure you have:
- Access to your email to activate your account
- Credit/Debit card
- Your child’s height and weight
- A portrait photo of your child on your computer/phone
PLEASE NOTE: until the 1st of January, the Rugby Australia registration system will calculate your age group based on your age in 2024. This means that those turning 4 after the 1st of Jan 2025 won't be able to register until after the 1st of Jan 2025. Some people in cross over years between game formats (ie: U6s, U7s & U9s) may also temporarily be placed into a lower age group. If this happens please flag this to our registrar (registrar@kwprugby.com) and we will resolve after the 1st of Jan.
Introduction
All members will need to self-register for the 2025 season. The system is Rugby Xplorer, and is managed by Rugby Australia. This is the same system we have been using for a number of years. Any technical issues with registering should be forwarded to Rugby Australia at rugbyxplorer@rugby.com.au
Prices for the 2025 Season are the same as 2024 and include registration, all insurances, affiliation & playing fees, and a KWP training shirt. New players to the club in the U4 to U9 age groups will also receive a pair of socks and shorts. Please note for returning players this arrangement is the same as last year and socks and shorts are NOT included in this year registration.
| Age Group | Price |
| U4 to U6 | $150 |
| U7 | $210 |
| U8 & U9 | $305 |
| U10 to U18 | $330 |
As with 2024, we want to make playing rugby as affordable as possible and in order to keep fees the same (for the third year in a row, including additional discounts for our U4-6s) we have kept the same arrangement which is removing the inclusion of playing socks & shorts as part of your registration fee (excluding new players to the club in the U4 to U9 age groups). If required these can be purchased at the pre-season gear day. This has also been done based on feedback that not every player needs a new pair of socks and shorts each year and so will hopefully reduce waste.
Early Bird Offer - NEW THIS YEAR!
We are offering a $10 KWP gear voucher to buy any KWP gear or merchandise as an early bird offer. Early bird registrations close 11:59pm on 17th January 2025. You will be contacted after this date with your voucher details, well ahead of our annual pre-season gear day.
Refer a Friend Offer - NEW THIS YEAR!
We are offering a $20 Rebel Sports voucher to anyone who refers a friend! In order to qualify for this, the friend registering has to be new to the club and not a repeat participant. If you are referring a friend who is registering for the first time, please email the details to registrar@kwprugby.com to claim your $20 Rebel voucher.
Sibling Discounts
We are again offering a sibling discount of $20 for first sibling, $30 for second and subsequent siblings is available.
How To Register > Two Step Process
Step 1 – Set Up your Rugby Account
NEW MEMBERS: You will need to first set up your rugby account. You can either complete these activities at https://myaccount.rugby.com.au (NB: you will need enter your email to verify you don’t already have a My Rugby Account) or you can download the Rugby Xplorer App, available in the App Store and Google Store.
RETURNING MEMBERS: first find your rugby account. If you know your MyRugby ID you can use this to find your account and log in. If you don't know your Rugby ID, the email address you registered with in 2024 will be in the system, so please enter the same one when you click here.
If you can’t remember your password you can reset it via email or SMS by clicking Reset Password
EVERYONE WITH SIBLINGS PLAYING: The next step is to ensure all family relationships are linked before you register (except for new players) – i.e. all children being registered need to be linked to the primary account holder. Full instructions on linking an account are available here
General instructions & help documents for the registration process are available online here
Step 2 – Register your Players
- Make sure you select who you would like to register (your child)
- Enter Club name and Search – be sure to type “Killara” and select Killara West Pymble JRU, Sydney Junior Rugby Union as per below (otherwise you will be unable to register).
- This will take you to the Registration Type page, please note the following:
- Role: Player
- Registration type: PLEASE MAKE SURE YOU SELECT THE CORRECT TYPE BASED ON YOUR AGE GROUP (the age you are turning in calendar year 2025)
- “XVs JUNIORS” – age 8 and above
- “Get into Rugby – Tri Time” – 6 & 7
- “Get into Rugby – Walla” – 4 & 5
- Duration: Season
- NOTE: if you are trying to register and you cannot, it is most likely due to the Registration Type (see above under step 3) as the system automatically excludes you if your age does not match the type. If you are intending to play a different age group, please register based on your actual age group and contact us.
- Then continue to follow the steps, confirming your child’s details, height, weight, school name etc. Make sure you mark your profile as public when asked yes or no, as this will be needed for sign in sheets, team lists etc.
- You will then come to the Registration Summary page.
- Finally, you will come to the payment page where you can enter payment details.
And you are done!
Please note the sibling discount will apply but unfortunately the system does not allow for only one checkout option. So you will need to check out and pay for each child, but provided you are doing it one after the other, the discount will apply for the second (and third etc) at check out.
The full list of Help Resources is available at Help Resources are available at http://www.rugbyau.com/participate/rugby-administration/club-administration/resource-library
If you have completed all the steps, used the full registration instruction document and are still having problems, please let us know at registrar@kwprugby.com
Age Groups
A players age at the 1st January determines their age group.
e.g. a child who is 7 at the 1st January plays in the Under 8s.
KWP usually runs teams in age groups from Under 6s to Under 16s, and will make sure there are appropriate teams for all Uder 4s and Under 5s to play in. We also the formidable Limping Leos our Over 35's team, for all those Dads still holding on to past glory!
U4s to U7s play two handed tag only. Some tackle starts from U8s in a safe and controlled way, appropriate for each child/team.
Registration Fees
2025 Season Fees
Like many other organisations KWP is also impacted by rising costs. We want to make playing rugby as affordable as possible and in order to keep fees the same as last year (for the third year) we have removed including a pair of socks and shorts as an automatic part of your registration fee (excluding new players to the club in the U4 to U9 age groups).
Socks & shorts can be purchased at the pre-season gear days or through our on-line shop. This has also been done based on feedback that not every player needs a new pair of socks and shorts each year and so will hopefully reduce waste.
In summary the fees are the same for the third year in a row albeit without the inclusion of socks and shorts (unless you are new to the club and in the U6 to U9 age group).
Early Bird Offer - NEW THIS YEAR!
We are offering a $10 KWP gear voucher to buy any KWP gear or merchandise as an early bird offer. Early bird registrations close 11:59pm on 17th January 2025. You will be contacted after this date with your voucher details, well ahead of our annual pre-season gear day.
Refer a Friend Offer - NEW THIS YEAR!
We are offering a $20 Rebel Sports voucher to anyone who refers a friend! In order to qualify for this, the friend registering has to be new to the club and not a repeat participant. If you are referring a friend who is registering for the first time, please email the details to registrar@kwprugby.com to claim your $20 Rebel voucher.
Sibling Discounts
We are again offering a sibling discount of $20 for first sibling, $30 for second and subsequent siblings is available.
| Age Group | Fee |
| U6 | $150 ($130 - 2nd sibling, $120 - 3rd sibling) |
| U7 | $210 ($190 - 2nd sibling, $180 - 3rd sibling) |
| U8 & U9 | $305 ($285 - 2nd sibling, $275 - 3rd sibling) |
| U10 + | $330 ($310 - 2nd sibling, $300 - 3rd sibling) |
| Limping Leos (Over 35s) | $250 |
Inclusions
Your registration fees include the following:
- On-field/playing costs
- Player Affiliation (SJRU, NSW & Rugby Australia)
- Insurance
- KWP Training Shirt
- Presentation Day Awards
New minis players also receive free KWP socks and shorts.
Note: playing jerseys are provided by the club, however must be returned at the end of the season (excludes Over 35s).
Additional Equipment
A mouthguard is compulsory for teams playing tackle (U8s and above).
Moulded football boots are compulsory for U8s and above, U6 and 7s can wear boots or sneakers, however most wear boots.
A waterbottle with players name clearly marked is to be brought to all trainings and games.
IRB approved headgear and/or shoulder pads are optional
Game Day
As a guide the youngest age group is the first game of the day, approximately 8.00am onwards, then each age group follows afterwards.
The game duration and size of the field is dependant on the age group, for more information please see Game Styles. There are usually multiple teams playing simultaneously up to U10.
All players are to be at the ground 30 minutes prior to game time. If there is a late start the match must be shortened with each half remaining equal to ensure the following game is not delayed.
School Holidays
Generally games are played on the last weekend of public school holidays only.
Should you have any questions or would like more information please contact our Club Registrar registrar@kwprugby.com